Travel Policy
Students may request travel grant support from the College of Pharmacy (COP) to attend professional meetings by filling out the posted electronic form (at right) and securing a faculty advisors endorsement of this activity. Once the faculty advisor provides approval, the form is emailed to travelgrant@mail.pharmacy.wsu.edu.
Fall 2011 DEADLINES are past for GPSA and ASWSU travel grants, but applications are open for COP Dean's Travel Grant until the close of the business day September 27.
(late applications for Dean's grants will be accepted when notification of student’s invited participation is received after the deadline)
New Policy 2011-2012
To be considered for a College of Pharmacy student travel grant, supporting registration and/or travel students must be engaged in one of the following activities:
Competing
Representing the college as a delegate
Presenting
Receiving an award or scholarship
If funds are available, students may be funded multiple times as described above without a specific dollar limit associated with the award. The award will be adjusted upon receipt of other travel awards from other organizations. The COP expects that costs submitted are reasonable and prudent.
Other: Consideration will be given to reimburse P2, P3, and P4 students (who had been operating under the previous policy) for registration and/or travel expenses up to $350 if two COP travel grants have not been previously awarded.
- These awards are subject to the availability of funds and will not be an automatic award
- The award will be adjusted upon receipt of other travel awards from other organizations. The COP expects that costs submitted are reasonable and prudent.
- A clear description of why this investment in professional development is valuable to the student and the College will be necessary.
Deadlines:
Completed applications must be received by the close of business on September 27th for fall travel.
Completed applications must be received by the close of business on February 15th for spring travel.
Review:
Pharmacy Business Services will review the applications according to the guidelines above.
Additional review will be undertaken by the Associate Dean for Professional Education and Outreach in the case of the applications coming in under the previous policy.
Travel Reimbursement
College of Pharmacy Travel Grants
GPSA Travel Grants
GPSA Registration Grants
- All awards are paid after the travel has occurred, there are no advance payments.
- You must submit original paid receipts.
- Receipts must show your name, amount paid and show a zero balance owed.
- You will need paid receipts for airline, lodging, registration and transportation.
- If you share a room, your name must be listed on your receipt for payment.
- You may use Orbitz, Travelocity, or Expedia, but you MUST obtain a paid receipt. The receipt should show your name with detailed payment amounts broken out for lodging, airfare and transportation and a zero amount owed. You will NOT be reimbursed unless you have the properly detailed receipt.
- Copies of bank statements, cancelled checks or credit card statements are not allowed. You must have the paid receipts.
- Meals receipts are not required; you will be paid a per diem amount for each meal.
- Submit receipts and completed Travel Reimbursement Form http://www.pharmacy.wsu.edu/facultyandstaff/travel.expenses.pdf to Barb Muehling in Wegner 107N or in Spokane to Teri Rothwell in Health Sciences 210A. If you are out of the area you may mail them to Barb Muehling, PO Box 646510, Pullman, WA 99164-6510.
Call Barb at (509) 335-2483 if you are unsure about any of these instructions. Do not depend on what you or a friend did last year or what someone else tells you. The rules have changed and it’s up to you to submit your expenses correctly.
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